Department Forms
Special Permission Process
Important Notice
Matriculated undergraduate students may request special permission for closed sections only through the automated system. This system is open and available shortly before the semester begins.
Types of Requests
Students may submit requests for:
- Admission to closed sections (Special Permission Number – SPN)
- Prerequisite overrides (Packaging students only)
- Undergraduate Research, Internships, or Co-ops (full-time or part-time)
- J.J. Slade application
- Concentration and Certificates (to be filled out your senior year spring only)
Prerequisite Overrides (Packaging Students Only)
Students who do not meet prerequisites should not request an SPN. A prerequisite override request must be submitted instead.
Closed Sections
Many MAE courses fill quickly and are listed as Closed. A limited number of seats are reserved and distributed through the special permission process.
Steps:
- Attempt to register via WebReg
- If all eligible sections are closed, submit a special permission request once the system opens
While the department works to accommodate as many students as possible, not all requests can be granted.
Open Sections
If a course appears open but WebReg does not allow registration, it is usually due to:
- Missing prerequisites
- Class year restrictions
If neither applies, contact the Dean’s Office (B100). If no issue is found, submit a ticket on the ME+AE+PE Bulletin Board discord.
Submission Policy
- All requests must be submitted through the automated system
- Requests via Email, Discord, in person, or office hours will not be processed
Visiting and Transfer
- Must also use the automated system that pertains to them below
- Decisions are typically made closer to the add/drop period
Summer 2026
Summer Session 1 SPNs |
Begins: Monday, May 4, 2026 at 10:30 a.m. |
Ends: Friday, May 8, 2026, at 3:30 p.m. |
Decision Timeframe: Monday, May 18, 2026 - Friday, May 22, 2026 |
Summer Session 2 |
Special Permission Process
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Once the submission window opens (Aug 18 – Sept 12), your request will be:
✅ Approved – You will receive:
- A code to enter in WebReg (for SPNs, Intern/Co-op/Research registration)
- Your course added to your transcript within 1–2 weeks (for Intern/Co-op/Research Credit)
- An email confirmation with a certificate mailed to you (for Certificate Programs)
- Further instructions (for JJ Slade or BS/MS requests)
🟡 Waitlisted – If space is limited, particularly when:
- Priority must be given to upperclassmen in Mechanical & Aerospace or Packaging Engineering who require the course to graduate
❌ Not Approved – If:
- No seats are available
- You do not meet the required prerequisites
→ Please note: The Department follows all prerequisites listed in the official Schedule of Classes. Requests for overrides without meeting prerequisites will be denied.
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📌 Concentrations
- Do not require lab courses—only departmental electives (as outlined in the Handbooks as listed below)
📌 Registration & Majors
- Students must register for the section specific to their major.
Example:
A Mechanical Engineering student needs to register for 14:650:312 Fluid Mechanics.
At registration, the two sections may look like this:- Section 01 – Open to: MAJ: 021 (Aerospace Engineering) – Open
- Section 02 – Open to: MAJ: 650 (Mechanical Engineering) – Closed
Although Section 02 is marked as closed, students in Mechanical Engineering must request an SPN for Section 02. Each major must remain in its assigned section.
Undergraduate SPN Forms
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Course Applications
- Certificates and Concentrations (to be filled out senior year spring)
- Co-op Application (full-time, tech elective)
- Internship Application Form (part-time, general credits)
- Internship/Co-op Completion Form (to earn your grade)
- James J. Slade Scholars Application Program
- James J. Slade Scholars Program Certification
- SPN
- Research Registration
- Transfer Special Permission Request